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We’ll be asking all Guardian News & Media Ltd (GNM) suppliers to invoice us for free via Tradeshift E-invoicing, giving you more insight into the progress of your invoices and ensuring you get paid on time. Tradeshift is a free platform for business interactions that integrates with popular accounting systems and has a fast web interface to make the process easy.

It is GNM’s intention that Tradeshift e-invoicing will be the only way for you to submit invoices to GNM, either through the online web interface, or by integrating it straight into your accounting software. Setting this up costs you nothing and should only take a couple of minutes.

We look forward to working with you on the new platform and creating new value in our relationships with you in future.
Learn more

Benefits of eInvoicing with Tradeshift

Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform

Easy Setup

  • No installation of hardware or software required.
  • Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.

Real-time Monitoring & Communication

  • Check the status of invoices with real-time updates in your computer or mobile browser.
  • Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
  • Communicate and attach supporting documents directly from within Tradeshift.

Always Free

  • No setup fees, transaction fees, or service charges.
  • Invoice other customers through the Tradeshift network at no charge.

Public Profiles & Network

  • Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.

Getting Started with Tradeshift

We built a short guide on how to get started quickly with only 5 steps.

These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.

Invoicing Guardian

There are various methods of sending invoices to GNM via Tradeshift, making it suitable for suppliers of all invoice volumes. 

There are 3 methods of sending invoices via Tradeshift:
    • The ‘Web Interface’ supplier would manually key invoices onto the Tradeshift interface and send. This is ideal for suppliers who are sending probably up to 20 invoices a week as requires some manual input.
    • The ‘Integration- file transfer’ method. Ideal for suppliers sending large volumes of invoices. They need to use one of the many file formats supported by Tradeshift and Integration would need some IT development. Tradeshift technicians will discuss and assist suppliers with this process.
    • The PDF Document Uploader allows suppliers to upload PDF versions of invoices and automatically extracts the data, allowing the supplier to validate or correct the details before submitting to GNM.

Suppliers are able to send attachments/timesheets/backing documents as long as they are in the file format PDF, gif, tiff, jpeg or png.

The Tradeshift platform works on the following web browsers: Google Chrome, Safari, Mozilla Firefox and Internet Explorer versions 9 and above.

For information on the various methods of submitting invoices please see the Tradeshift website or go back to Step 3 on this page.

Validation Rules

To ensure a quick and efficient handling of invoices and credit notes, GNM has implemented a number of validation rules on the Tradeshift platform.

The validation rules implemented by GNM are:

  •     All invoices must quote a valid six-digit Purchase Order (PO) number (if your invoice is rejected because of the PO or you have no PO, please refer to your business contact who originally requested the goods/services).
  •        All invoices must quote a unique invoice number and date.
  •      The invoice cannot be future-dated.
  •     The invoice date cannot be back-dated more than 18 months from the current date.
  •      If invoices are charging VAT, a valid rate must be used and VAT registration numbers must be quoted on the invoices as well. We are unable to pay VAT on proforma invoices and as such may not accept your document. Please also ensure that all totals add up to the invoice value.

Please note that an invoice being accepted through Tradeshift is not a guarantee of payment, you will still need to check this with Accounts Payable. We are unable to accept credit notes through Tradeshift, so please continue to send these direct to Accounts Payable.

In line with these validation rules, please note that if you plan to send invoices and credit notes automatically from your ERP system, there is a range of mandatory fields you would need to adhere to. For mandatory fields, please go to and download the specific zip file for the format we wish to use.

Important note!

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