The platform is experiencing some issues - we are very sorry about it. Our engineers are already working on stabilizing the system. If you would like to get live updates on the status please subscribe on our status page here.
Benefits of eInvoicing with Tradeshift
Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform
Easy Setup
- No installation of hardware or software required.
- Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.
Real-time Monitoring & Communication
- Check the status of invoices with real-time updates in your computer or mobile browser.
- Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
- Communicate and attach supporting documents directly from within Tradeshift.
Always Free
- No setup fees, transaction fees, or service charges.
- Invoice other customers through the Tradeshift network at no charge.
Public Profiles & Network
- Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.
Getting Started with Tradeshift
We built a short guide on how to get started quickly with only 5 steps.
These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.
Invoicing Guardian
- The ‘Web Interface’ supplier would manually key invoices onto the Tradeshift interface and send. This is ideal for suppliers who are sending probably up to 20 invoices a week as requires some manual input.
- The ‘Integration- file transfer’ method. Ideal for suppliers sending large volumes of invoices. They need to use one of the many file formats supported by Tradeshift and Integration would need some IT development. Tradeshift technicians will discuss and assist suppliers with this process.
- The PDF Document Uploader allows suppliers to upload PDF versions of invoices and automatically extracts the data, allowing the supplier to validate or correct the details before submitting to GNM.
Validation Rules
To ensure a quick and efficient handling of invoices and credit notes, GNM has implemented a number of validation rules on the Tradeshift platform.
The validation rules implemented by GNM are:
- All invoices must quote a valid six-digit Purchase Order (PO) number (if your invoice is rejected because of the PO or you have no PO, please refer to your business contact who originally requested the goods/services).
- All invoices must quote a unique invoice number and date.
- The invoice cannot be future-dated.
- The invoice date cannot be back-dated more than 18 months from the current date.
- If invoices are charging VAT, a valid rate must be used and VAT registration numbers must be quoted on the invoices as well. We are unable to pay VAT on proforma invoices and as such may not accept your document. Please also ensure that all totals add up to the invoice value.
Please note that an invoice being accepted through Tradeshift is not a guarantee of payment, you will still need to check this with Accounts Payable. We are unable to accept credit notes through Tradeshift, so please continue to send these direct to Accounts Payable.
In line with these validation rules, please note that if you plan to send invoices and credit notes automatically from your ERP system, there is a range of mandatory fields you would need to adhere to. For mandatory fields, please go to http://integrate.tradeshift.com/ and download the specific zip file for the format we wish to use.